Build one controlled product version
Describe a specific garment version rather than only a collection name. Gather the current tech pack or specification, a reference sample if available, measurements and tolerances, materials and trims, artwork, labels, packaging and destination. Mark each choice as approved, provisional or open so an estimate cannot become a production instruction.
- Separate each style, colour and size range; capture construction details that affect fit, appearance or production method.
- Connect the bill of materials with supplier data and label copy; mark unselected materials as open.
- Name the people who approve the sample, technical changes, quality plan and final order mix.
Count by style, colour and size
Show quantity for each style and colour, followed by the size breakdown. A collection total does not show the mix needed for material planning and feasibility. Keep confirmed quantities separate from estimates, repeat orders and proposed new colours.
Fenalt’s approved standard minimum is 50 pieces per style. It does not confirm that every fabric, colour, trim or size combination works at that minimum; supplier thresholds and the actual order scope must be confirmed in the quote.
Use sample approvals as decision gates
Agree who can approve technical changes and keep comments against a dated specification. A practical sequence is:
- Review the brief, current files and open decisions before development.
- Identify pattern, material, colour or construction questions that need a sample.
- Compare the sample with the versioned specification; consolidate fit, measurement, workmanship and branding comments.
- Record the approved pre-production sample, accepted variances and baseline for bulk.
- Release bulk only when the order mix, components, inspection plan, packaging and delivery responsibilities align.
Fenalt’s planning reference is 10–15 days for sample production plus 3–5 days for shipping. Bulk is referenced at 15–20 days from pre-production sample sign-off to export dispatch. Neither is an arrival date in Ireland; buyer review, material availability, transport and import processing need separate, order-specific confirmation.
Set quality criteria before bulk
Choose critical measurement points and agree how they will be checked. Describe visual criteria for seams, fabric surface, colour, print or embroidery, trims and packaging. State inspection timing, sampling scope, evidence and who can close a deviation.
Fenalt’s approved inspection reference is AQL 2.5 under ANSI/ASQ Z1.4 Level II. AQL is a sampling method; it does not mean every garment is inspected or guarantee defect-free production. Confirm the order plan in writing. Non-conformities are reviewed against the agreed standard and appropriate corrective action is coordinated with the production partner.
Check Ireland and EU market details
For commercial goods imported into Ireland from outside the EU, Irish Revenue requires an import declaration and customs control applies. The importer is legally responsible for lodging the declaration in AIS, directly or through a customs agent. A trader handling non-EU trade also needs customs registration and an EORI number; confirm which operator’s number and declaration role apply to the specific transaction. Classification, customs value and origin affect the assessment; do not infer a duty rate from a broad garment name. Confirm transaction details with Irish Revenue or a customs professional.
EU rules cover fibre names and composition information for textile products within scope. Check the final wording and language for the market where the product will be offered. The language of this English or Polish page is not, by itself, a product-labelling determination. Have the garment, fibre evidence and label artwork reviewed by the responsible specialist.
- Identify the importer and declarant. Non-EU commercial imports require an import declaration; confirm with Irish Revenue or the customs agent who lodges it and which EORI number applies.
- Give the customs adviser garment construction, fibre composition, origin evidence and customs value so classification is assessed for this product.
- Trace fibre data to the approved bill of materials and verify the label wording and required language for the intended market.
- State destination, quote currency, named delivery place and who handles freight, import clearance, duties and taxes.
Keep coordination and buyer approvals distinct
Fenalt coordinates with factories, suppliers, material sources and production partners according to each project; it is not a factory directory or open marketplace. The buyer supplies and approves product requirements, labels, size ratios and the pre-production sample.
Approved operating references describe DAP for small-batch courier shipments and FOB Chattogram for bulk sea freight. Route and agreed Incoterm depend on origin, destination and shipment size. The quote should name the place or port and assign freight, export documents, import clearance, duties and taxes. No shipping price or landed-cost promise is made here.
Prepare a reviewable project request
Send the current specification, bill of materials if available, quantities by style and size, destination, open decisions and requested sample scope through Fenalt’s project intake. Confirm feasibility, commercial terms, responsibilities and milestones for the specific order before authorizing production.